9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods hiring an external business to deal with payroll tasks such as combining payroll information, calculating salaries, handling tax guidelines, administering staff member advantages, and ensuring timely payroll.

Outsourcing payroll not just saves services time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll expert can assist avoid concerns that occur with in-house payroll, like remaining up to date with altering tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with easy to use interfaces, smooth integrations with personnels and accounting software, and scalability to meet the requirements of businesses of all sizes. These features make sure total payroll management, whether you’re managing a few employees or a global labor force.

Security and Compliance

Each service was assessed for its capability to safeguard sensitive information and ensure compliance with ever-changing tax policies and labor laws. Strong security procedures and up-to-date compliance qualifications are vital for lessening risks and preventing charges.

Customer Support

We considered the availability of responsive customer assistance, training resources, and ongoing support to ensure businesses can count on their chosen payroll provider. Comprehensive support helps prevent payroll mistakes and resolves issues promptly when they occur.

Reputation

To ensure reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to confirm each tool’s performance and trustworthiness. A solid credibility shows a performance history of providing consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the examination of business on these variety of criteria, we have created the supreme list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers a thorough solution for managing worldwide payroll and employment, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global staff members and specialists in over 180 nations.

Playroll offers a Global Payroll Management solution that offers services full control and versatility to integrate their preferred payroll suppliers per region, with no requirement to rip and replace their current set-up at terrific time and expense. The services include GP Analytics, a powerful tool for tracking and imagining payroll data from across the world. GP Manager combines global payroll procedures along with advanced analytics features, to give you more oversight of global payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global work services, prioritizing internal legal know-how.

Key Features Overview

– Consolidating global payroll processes into one main hub while providing flexible integrations with existing vendors and internal operations.

– Map payroll information from any information source, including combinations with leading accounting software application.

– Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low application costs, saving time and resources.

– No need to change existing payroll operations or relied on local providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance functions with digitized audit tracks.

– Access to educated client assistance for businesses of all sizes.

– Dedicated assistance available at no extra expense.

Cons

– Limited combination choices with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with full integration with existing payroll providers and systems.

2. Paylocity

Paylocity is understood for its flexibility, offering an extensive outsourced payroll service suitable for mid-market companies. It likewise offers a suite of HR and workforce management options, including benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited worldwide payroll abilities

– Customization might require technical expertise.

3. Gusto

Gusto is a basic and budget friendly payroll contracting out service, especially matched for small organizations. Known for its transparent pricing and ease of usage, it likewise uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers health insurance coverage, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for businesses with a large, complicated workforce.

– Only available for U.S.-based staff members and specialists.

– Personalized assistance is only offered at greater tiers.

– Limited versatility for special payroll structures.

– Slower processing times for new organizations compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted international payroll option particularly designed for large enterprises. It supplies effective multi-country payroll software application, along with sophisticated analytics for extensive insights into payroll information.

– Global payroll solutions

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll estimations, and ensures compliance with regulations.

– Gets in touch with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll needs.

– Added fees for tax filings, year-end reports, and particular functions.

– Initial setup can be lengthy and might need substantial training.

– While assistance is available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular choice for small to medium-sized businesses, providing a variety of payroll and HR services. Its intuitive platform makes sure simple management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an extra expense

– Reports and customization alternatives can be restricted

– Occasional hold-ups in customer support action times

6. Square

Square’s payroll services are ideal for little organizations, specifically those currently using Square for payments, offering simple combinations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless integration with Square POS

– Competitive pricing, particularly for little businesses with hourly workers.

– Simple and intuitive design

Cons:

– Lacks innovative HR tools and benefits administration that bigger enterprises might require.

– Best suited for retail, dining establishments, and little service-based services, however might not be perfect for highly intricate payroll needs.

– Payroll reporting functions are more basic compared to competitors.

– Only readily available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out option that combines payroll with advanced HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax regulations

Pricing:

– Can integrate with HR, labor force management, and accounting software application.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides detailed analytics into payroll patterns, labor expenses, and compliance risks.

Cons:

– Can be too complex for little companies with a steep learning curve.

– Might be more pricey than some easier payroll solutions, particularly for little organizations with tight budgets.

– Some services may discover certain functions require IT support or additional modification efforts.
– Some users report disparities in customer care action times and problem resolution.

8. Justworks

Justworks uses payroll outsourcing together with robust HR services, making it an ideal option for small companies with per hour and salaried non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for staff members and administrators.

payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little groups.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires business to co-employ employees, which may not suit all organization structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll solutions and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the organization.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers comprehensive functions to safeguard sensitive worker data.

– Advanced analytics supply important insights into workforce expenses, turnover, and performance.

Cons:

– Compared to other payroll services, Paycom can be expensive, particularly for little or midsize organizations.

– New users might require significant training to completely use the platform.

– Some users report that workflow personalization and reporting choices have constraints.

– While customer service is offered, some users experience sluggish response times or problem solving complex issues.

– Compared to competitors, Paycom has fewer combinations with other business software, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options readily available, how do you choose? As an initial step, it’s critical to take your company’s size and needs into factor to consider. Small companies may choose an easier, affordable option, while bigger companies need more thorough services.

Ensure the service provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to lessen interruptions. A solution that takes months to adopt can considerably affect your business – search for providers that use fast and basic onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are committed to offering individualized customer support, for businesses of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software application with hands-on support. All in the name of making international payroll and growth genuinely basic.