9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways hiring an external company to handle payroll tasks such as combining payroll data, determining salaries, managing tax guidelines, administering staff member benefits, and making sure prompt payroll.

Outsourcing payroll not only conserves organizations time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll professional can assist prevent issues that develop with in-house payroll, like remaining up to date with changing tax laws or by hand repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use interfaces, seamless combinations with personnels and accounting software application, and scalability to meet the needs of businesses of all sizes. These features guarantee total payroll management, whether you’re dealing with a couple of staff members or an international labor force.

Security and Compliance

Each solution was examined for its ability to protect sensitive data and make sure compliance with ever-changing tax guidelines and labor laws. Strong security measures and current compliance qualifications are important for lessening dangers and avoiding penalties.

Customer Support

We thought about the schedule of responsive customer support, training resources, and ongoing assistance to ensure businesses can rely on their selected payroll provider. Comprehensive support helps prevent payroll mistakes and solves issues swiftly when they occur.

Reputation

To guarantee reliability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with industry recognition and third-party audits, to verify each tool’s efficiency and credibility. A solid credibility shows a performance history of delivering constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of companies on these variety of requirements, we have actually produced the supreme list for the best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a thorough service for handling global payroll and work, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both global staff members and contractors in over 180 nations.

Playroll offers a Worldwide Payroll Management option that uses organizations complete control and flexibility to integrate their favored payroll suppliers per region, with no need to rip and replace their present set-up at good time and expense. The services consist of GP Analytics, a powerful tool for tracking and envisioning payroll data from throughout the world. GP Manager combines global payroll procedures together with advanced analytics functions, to give you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide employment services, focusing on internal legal knowledge.

Key Features Overview

– Consolidating worldwide payroll procedures into one main hub while providing versatile integrations with existing suppliers and internal operations.

– Map payroll information from any data source, including combinations with leading accounting software.

– Quick implementation of software application and automated supplier onboarding.

Multi-vendor payroll for paying employees through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low execution expenses, conserving time and resources.

– No require to change existing payroll operations or trusted local service providers.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll tasks throughout over 180 nations.

– Built-in compliance features with digitized audit routes.

– Access to well-informed consumer support for organizations of all sizes.

– Dedicated assistance offered at no extra expense.

Cons

– Limited integration options with third-party HR tools, though more choices are always being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your needs, with full combination with present payroll companies and systems.

2. Paylocity

Paylocity is understood for its versatility, providing an extensive outsourced payroll service ideal for mid-market businesses. It likewise supplies a suite of HR and labor force management services, including advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a discovering curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited international payroll capabilities

– Customization may require technical expertise.

3. Gusto

Gusto is a simple and economical payroll outsourcing service, especially matched for small companies. Known for its transparent pricing and ease of use, it also uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to use.

– Offers health insurance coverage, 401( k), and other advantages.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for services with a large, complicated workforce.

– Only offered for U.S.-based employees and contractors.

– Personalized assistance is only offered at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for brand-new businesses compared to some rivals.

4. ADP

ADP, founded in 1949, is a relied on international payroll solution especially created for big business. It provides powerful multi-country payroll software application, together with advanced analytics for thorough insights into payroll data.

– Global payroll services

– Tax regulations compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll estimations, and ensures compliance with guidelines.

– Gets in touch with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll needs.

– Additional charges for tax filings, year-end reports, and certain functions.

– Initial setup can be time-consuming and may need substantial training.

– While support is offered 24/7, action times and quality may vary.

5. Paychex

Paychex is a popular choice for small to medium-sized businesses, offering a series of payroll and HR services. Its intuitive platform ensures simple management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an additional cost

– Reports and modification alternatives can be restricted

– Occasional hold-ups in customer support response times

6. Square

Square’s payroll services are perfect for small companies, particularly those already utilizing Square for payments, providing simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive rates, especially for small companies with per hour employees.

– Simple and intuitive design

Cons:

– Lacks sophisticated HR tools and advantages administration that larger enterprises might need.

– Best fit for retail, restaurants, and small service-based companies, however might not be ideal for highly complex payroll needs.

– Payroll reporting functions are more fundamental compared to competitors.

– Only offered for companies running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out service that integrates payroll with advanced HR services, best for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance dangers.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more costly than some easier payroll services, particularly for little organizations with tight budgets.

– Some services may discover particular functions require IT support or additional customization efforts.
– Some users report inconsistencies in customer support reaction times and problem .

8. Justworks

Justworks offers payroll outsourcing along with robust HR services, making it an ideal option for small organizations with hourly and salaried non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for employees and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized companies than small teams.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ workers, which might not suit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers effective payroll options and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax files.

– Offers comprehensive features to secure sensitive staff member data.

– Advanced analytics offer valuable insights into labor force expenses, turnover, and efficiency.

Cons:

– Compared to other payroll solutions, Paycom can be costly, especially for small or midsize companies.

– New users may need considerable training to fully use the platform.

– Some users report that workflow personalization and reporting options have restrictions.

– While customer support is available, some users experience slow action times or difficulty dealing with complex problems.

– Compared to competitors, Paycom has fewer integrations with other service software, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll solutions offered, how do you pick? As a primary step, it’s critical to take your company’s size and requires into factor to consider. Small companies might choose an easier, economical option, while bigger companies require more extensive services.

Ensure the provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to decrease interruptions. An option that takes months to adopt can considerably affect your organization – search for suppliers that offer quick and easy onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are devoted to offering customized customer care, for companies of all sizes. Our platform combines automated, easy-to-implement global payroll management software with hands-on assistance. All in the name of making worldwide payroll and growth genuinely basic.